We offer an exciting job opportunity for a professional and organized individual interested in the position of Receptionist and Administrative Assistant. This role is ideal for a detail-oriented candidate who is highly organized and capable of managing both reception and administrative tasks in a fast-paced environment. The selected candidate will play a key role in ensuring smooth daily operations while maintaining a high level of professionalism.
JOB DESCRIPTION
The Receptionist and Administrative Assistant will be the first point of contact for visitors, parents, and other members of the school community. This position requires excellent communication skills, a friendly demeanor, and the ability to create a welcoming atmosphere. In addition to reception duties, the candidate will be responsible for various administrative tasks, including admissions support and general office coordination.
MINIMUM REQUIREMENTS
Applicants must have a high school diploma or equivalent as a basic requirement. A strong background in school admissions and experience using SAMI systems is essential. Knowledge of CEMIS is required, as well as the ability to efficiently perform various administrative tasks.
Candidates must be proficient in Microsoft Outlook, Microsoft Office applications, and Google Workspace. These tools are essential for daily communication, document preparation, scheduling, and data management.
Strong communication skills are critical for this position. Applicants must demonstrate professionalism in telephone interactions and the ability to communicate effectively both verbally and in writing. Fluency in English and Afrikaans is required to ensure clear communication with a wide range of stakeholders.
ADDITIONAL SKILLS AND COMPETENCIES
While not required, knowledge of finance and basic financial management will be considered an asset. The ideal candidate will be able to multitask effectively, manage time efficiently, and remain calm under pressure in a fast-paced environment.
A high level of confidentiality and discretion is essential, as the position involves handling sensitive information related to students, parents, and the organization. Reliability and professionalism are key attributes for success in this role.
MAIN RESPONSIBILITIES
The selected candidate will manage the reception area, including answering phones, handling inquiries, and assisting visitors. Their administrative duties will include managing admissions, maintaining records, preparing documents, and supporting general office functions.
They will also be responsible for coordinating interdepartmental communication, scheduling appointments, and ensuring that all administrative tasks are completed accurately and on time. Maintaining an organized and efficient work environment will be fundamental to their daily responsibilities.
START AND END DATES
The selected candidate is expected to begin their duties on May 1, 2026. Interested candidates should ensure they submit their applications by April 15, 2026. Applications received after this deadline may not be considered, so early submission is strongly recommended.
APPLICATION PROCESS
Applicants should submit a comprehensive curriculum vitae clearly outlining their experience and skills. Supporting documentation should include references, certified copies of degrees, and academic transcripts.
Applications can be submitted via email to the following addresses: reception@tvh.co.za or thittinger@tvhcloud.co.za. Please ensure you attach all required documents and clearly label them to support your application.
This is an excellent opportunity for a motivated and professional individual who wishes to join a structured and collaborative work environment. If you meet the requirements and are ready to make a positive contribution, don’t miss this opportunity to apply.
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